Project Coordinator (Supply and Install)

To assist in all aspects of administration for installation projects, organising labour and providing general support to the Operations departments.

Job Added: 18th August 2022

Department: Operations

Reports to: Operations Service Delivery Manager

Responsibilities and duties for the role will include:

  • Entering project budgets and work/purchase/transfer orders into the ERP system
  • Sending ‘hand over’ emails to Project Managers with any information relevant to the project
  • Preparing pdf copies of final work orders for the Production department
  • Researching costs for project-related hire equipment
  • Raising invoices for customers and purchase orders for suppliers
  • Generating valuations for subcontractor payments
  • Assisting with maintaining details of progress on jobs in required systems (e.g. NAV, the Global Job List etc.)
  • Acting as a point of contact for the site installation teams when they require additional plant, skip exchanges, or for any general questions they may have
  • Arranging drawings and documents to be delivered to site along with the product
  • “Closing out” jobs (i.e. the administration that takes place after a ‘PDC’ goes out; waiting for subcontractor and equipment costs to come in, checking all equipment is off hired, processing credit notes and variation invoices)
  • Where required, assisting with minutes and distribution for Operations meetings
  • Assisting with the maintenance of subcontractor documentation (including qualifications and insurance documents, and ensuring they are compliant with HSEQ obligations)
  • Assisting the Finance team at the end of the month with the job report and job completion percentages
  • Assisting the Finance team with questions regarding cost and revenue relating to the Operations department
  • Administration of job-related expenditure (e.g. taking receipt of purchase invoices and forwarding them to the Finance team for payment)
  • Assisting with creating contracts for subcontractors
  • Where required:
    • providing final valuations
    • contacting customers to confirm their order confirmation and the name of their allocated Project Manager
    • booking travel required for Project Managers
    • searching for accommodation near to the site and within the budget allocated
    • to provide cover for the supply-only side of the operations department

Key Attributes / Skills and Qualifications:

  • Ability to communicate effectively and liaise with clients, external contacts and internal stakeholders (Sales, Finance, Production and Logistics)
  • A high level of proficiency in Microsoft Excel, Word, Outlook and SharePoint
  • Strong organisation skills
  • A friendly, outgoing nature – must enjoy communicating with customers on the phone
  • Excellent attention to detail
  • Knowledge of a CRM or similar system (desirable)
  • A working understanding of our ERP system, Microsoft Dynamics Navision (desirable)

How to apply:

If you believe you would be a good fit for this position, we would love to hear from you.
Please send your CV & Covering letter to:

Download the Nokē app

Visit on a mobile device to download the app and seamlessly access your storage unit with your smartphone.

Seamlessly access your storage unit with your smartphone.

This site uses cookies. By continuing to browse the site you are agreeing to our cookie policy.