Team Assistant

To be the first point of contact for customers and visitors as well as to co-ordinate the smooth running of office and help with ad hoc team requests

Job Added: 19th September 2021

Based: UK Head Office, Twickenham

Department: Administration

Reports to: Executive Assistant

Responsibilities and duties for the role will include:

  • Meet and greet visitors and offer refreshments
  • Main contact on switchboard and reception – always ensure telephone cover across Twickenham and Peterlee offices.
  • Administration – grey fleet logs
  • Use of Microsoft Office systems – Word, Excel and Powerpoint
  • Maintain meeting rooms, including organising bookings and clearing rooms after use
  • Order and maintain stationery supplies
  • Frank the post every afternoon ready for collection
  • Book couriers and occasional hotels and flights
  • Organise company social events with Executive Assistant
  • Open, stamp and distribute post each morning
  • Unload/load dishwasher each morning and evening
  • Maintain office suppliers of tea, water, coffee, milk and fruit
  • Liaise with outsourced cleaning company and landlord as necessary
  • Keep stationery and archive areas tidy
  • Ensure office environment is clear and clutter free
  • Pro-active assistance with other team members – help with filing and other duties as required
  • Liaise with suppliers
  • General office administration
  • Archiving and record management

Key Attributes / Skills and Qualifications:

  • Flexible and ‘can-do’ attitude
  • Pro-active to seek improvements and assist colleagues
  • Friendly personality and desire to work in small team as part of global group of companies
  • Good working knowledge of Word, Excel and Powerpoint
  • Capable in Word and Outlook
  • Articulate, and good written communication
  • Attention to detail and accuracy

How to apply:

If you believe you would be a good fit for this position, we would love to hear from you.
Please send your CV & Covering letter to: hr@januseurope.com

Share on email
Share on facebook
Share on twitter
Share on linkedin
Share on whatsapp
Share on skype

This site uses cookies. By continuing to browse the site you are agreeing to our cookie policy.