Team Assistant

To be the first point of contact for customers and visitors as well as to co-ordinate the smooth running of office and help with ad hoc team requests

Job Added: 19th September 2021

Based: UK Head Office, Twickenham

Department: Administration

Reports to: Executive Assistant

Responsibilities and duties for the role will include:

  • Meet and greet visitors and offer refreshments
  • Main contact on switchboard and reception – always ensure telephone cover across Twickenham and Peterlee offices.
  • Administration – grey fleet logs
  • Use of Microsoft Office systems – Word, Excel and Powerpoint
  • Maintain meeting rooms, including organising bookings and clearing rooms after use
  • Order and maintain stationery supplies
  • Frank the post every afternoon ready for collection
  • Book couriers and occasional hotels and flights
  • Organise company social events with Executive Assistant
  • Open, stamp and distribute post each morning
  • Unload/load dishwasher each morning and evening
  • Maintain office suppliers of tea, water, coffee, milk and fruit
  • Liaise with outsourced cleaning company and landlord as necessary
  • Keep stationery and archive areas tidy
  • Ensure office environment is clear and clutter free
  • Pro-active assistance with other team members – help with filing and other duties as required
  • Liaise with suppliers
  • General office administration
  • Archiving and record management

Key Attributes / Skills and Qualifications:

  • Flexible and ‘can-do’ attitude
  • Pro-active to seek improvements and assist colleagues
  • Friendly personality and desire to work in small team as part of global group of companies
  • Good working knowledge of Word, Excel and Powerpoint
  • Capable in Word and Outlook
  • Articulate, and good written communication
  • Attention to detail and accuracy

How to apply:

If you believe you would be a good fit for this position, we would love to hear from you.
Please send your CV & Covering letter to:

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